Job Purpose:

 
To ensure the efficient running of the purchase ledger function. Providing a professional and timely service processing supplier invoices and statements to ensure internal accounting information is accurate whilst maintaining strong relations with suppliers. Provide any other support to the Finance Manager as required

Duties & Responsibilities

 
•    The processing of purchase invoices, correctly accounting for VAT and ensuring proper authorisation, coding and narrative.
•    Processing outgoing payment of invoices.
•    Regular reconciliation of supplier statements and maintain effective working relationships with suppliers.
•    Ensure good internal controls with respect to the purchase ledger function.
•    Investigate and resolve purchase ledger queries as required.
•    Maintain excellent records.
•    Ensure prompt filing of supplier invoices.
•    Liaise with suppliers concerning invoice queries.
•    Ensure adherence to end of month deadlines.
•    To undertake ad hoc tasks as required from time to time by the Finance Manager to assist in the general running of the department.

Person Specification

 
Essential
Knowledge & Experience

•    Have experience of a similar role and be able to demonstrate a thorough understanding of the Purchase Ledger process
•    Comfortable with high volume invoice processing
•    Good IT skills including a working knowledge of Excel

Attributes

 
•    Excellent planning and organisational skills
•    Strong numerical literacy
•    Attention to detail
•    Pro-active and have the ability to work unsupervised
•    Calm and professional manner
•    Excellent communication skills